Privacy Notice – Whole Family Wellbeing Funding Element 2 - Research and Learning

Rocket Science and Blake Stevenson (RS/BS) are two independent research organisations both are registered as a companies in Scotland. This privacy notice explains how our organisations use any data we collect from you or receive from our s part of our research.

Rocket Science and Blake Stevenson have been contracted as research and act as a learning partner for Whole Family Wellbeing Funding (WFWF) Element 2. The aim of the research is to: 

  • Support continuous improvement of the support offer and the implementation of that support by the Children’ Services Planning Partnerships (CSPPs) 
  • Enhance our understanding about how transformation happens and how transformational capability is built, in the particular context of Element 2, including the methods, practices, resources and culture changes required to facilitate transformational change.

The contract started in October 2022 and runs until March 2025. 

What data do we collect?

The data we collect is tailored specifically to the project we are commissioned to deliver for the Scottish Government. In deciding what data to collect we consider:

  • What data we need in order to complete the project we are working on – this includes ensuring we are only collecting data we need and not collecting anything that isn’t needed
  • The consent we have obtained from you about what data to collect or our other legal basis for processing which in this instance can include legitimate interest and/or vital interests.

How do we collect your data?

For this project we will be collecting your data through the use of a web-based reflective diary that is being administered via SnapSurveys, observations of key activities, and interviews and/or focus groups that we will conduct with you either in-person or over video/telephone call.

How will we use your data?

We collect your data so that we can analyse it and draw conclusions about the process and outcomes of the Whole Family Wellbeing Funding Element 2 programme.

The information you provide will be kept strictly confidential; and will only be accessible to the research team.

Your responses will be added together with other people’s responses to identify common themes. We will remove all identifiable information if we use direct quotes from your diary response, interview or focus group and we will not share identifiable information with the Scottish Government or anyone else.

We will not share your data with anyone other unless there is a legal requirement for us to do so. Legal requirements may include concerns of risk/safeguarding to yourself or other people.

Our legal basis for processing your data

We require a legal basis to process your personal and sensitive data. The legal basis we will be using for this project is:

(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.

How do we store your data?

We store all your data on our cloud based shared filing system SharePoint. SharePoint is a Microsoft Office 365 product. All access to SharePoint is password protected. Any device with access to our SharePoint is also password protected and stored securely. All of our servers are based in the UK.

How long will we keep your data?

We keep your personal data on file after the project is complete to enable us to complete further processing should this be requested by the Scottish Government as part of the contract we hold with them. We will not process your data for any other reason other than this project. We will delete your personal data once we are comfortable that it is no longer needed for the purposes for which it was processed, and within 3 years.

What are your data protection rights?

We would like to make sure you are fully aware of all of your data protection rights. Everyone involved in the project is entitled to the following:

  • The right to access – you have the right to request we provide copies of your personal data where we hold it
  • The right to rectification – you have the right to request that we correct any information you believe is inaccurate. You also have the right to request we complete information you believe is incomplete
  • The right to erasure – you have the right to request that we erase your personal data, under certain conditions
  • The right to restrict processing – you have the right to request that we restrict the processing of your personal data, under certain conditions
  • The right to object to processing – you have the right to object to us processing your personal data, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact our Data Protection Officer. The named individual on our Data Protection Policy is Irene Kinroy.

Changes to our privacy statement

We keep our privacy statement under regular review. This statement was last updated on the 5th December 2022.

How to contact us

If you have any questions about our privacy statement, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

How to contact the appropriate authorities

We are registered with the Information Commissioner’s Office. Our registration number is Z7177730. Should you wish to report a complaint, or you feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office: