Project Coordinator/Administrator/Officer London 2018 

Job Title:

Project Coordinator/Administrator/Officer

Purpose of Job:

To provide high quality process management and administrative support for the delivery of Rocket Science’s grant and programme management contracts


Rocket Science’s London office (Farringdon EC1)

Accountable to:

Senior Consultant

Salary Scale:

£21,000-£23,500 (plus benefits)

Starting salary will be dependent on experience.


Full time (37.5 hour week) – generally 0900-17.30 but some unsocial hours may be required on occasion.

Role Description

Rocket Science is an independent research, consultancy and grants management organisation. We have a commitment to helping disadvantaged individuals, families and communities to enhance the quality of their live. We specialise in employability and skills, health and social care, welfare and poverty, and developing and supporting the third sector.

We are now looking for an energetic, curious and committed project coordinator / administrator to join our London team.

Working primarily in our grant management operations, but supporting other projects across the company, the Project Coordinator/Administrator role is designed for someone with first-rate organisational skills who can provide a highly-efficient service for our clients and fund recipients on our various grant management projects.

We are a company that supports and encourages ambition, self-starters and those who are wanting to make a difference to the place that they work. As a small company our staff are provided the opportunity to work on a wide variety of exciting projects across a range of our specialist areas. As a small organisation, often described as ‘punching above our weight’, we are looking for the Project Coordinator / Administrator to make a key contribution to the Rocket Science team.

This is an entry level position suitable for someone wishing to gain experience in a fast-paced and dynamic organisation with the potential to advance into a Grants Officer or Consultant role based on the person’s interests.

Key areas of responsibility

To support the delivery of projects, primarily in the grant management operations including:

  • Supporting the grants team in the set up and ongoing delivery of their projects including their performance management and reporting processes and ad hoc support required by the projects
  • Managing and responding to emails and telephone calls from applicants, projects and clients
  • Identifying areas of good practice that could be shared with other projects
  • Supporting the design and delivery of a programme of activities and networking events when applicable to enable projects’ delivery and showcase their achievements
  • Maintaining our cloud-based Grants Management Service (GMS) Flexi-Grant®

Key skills

  • Educated to a degree-level, NVQ Level 3 or equivalent on-the-job experience
  • Ability to work independently and initiate, plan and prioritise workloads and meet tight deadlines. The role is largely determined by projects’ needs and client demands so a highly organised approach is required
  • Ability to maximise efficiencies and effectiveness when approaching tasks
  • Highly proficient in the use of MS Office tools to support and enhance your role
  • An interest in maintaining and updating Rocket Science’s web and social media platforms
  • A quick learner of new systems and willingness to learn to use our cloud-based Grants Management System to administer our grant programmes
  • A good telephone manner
  • An ability to work across several projects at once
  • An interest in Rocket Science’s specialisms and areas of work

The way we work

Our values guide the way we work and the way we develop as a company. Rocket Scientists should demonstrate their commitment to these and behave in ways that are consistent with these. We aim to deliver excellent services by:

  • being accessible and responsive to our clients’ needs
  • making a difference
  • finding creative and practical solutions
  • learning and sharing
  • working with clients rather than for clients
  • investing in our people
  • enjoying what we do

How to apply

Please email your applications for this role to Clare Hammond [email protected]. Please include the following information in your application:

  • A covering email outlining why you think you are the best person for this role
  • A copy of your current CV (including full contact details)
  • The names and contact details of two referees, including, if applicable, your most recent employer. Please note that referees will not be approached without your prior permission only following a successful application and interview
  • Where you found out about this vacancy

To discuss this opportunity further or ask questions about this role please get in touch with Caroline Masundire [email protected] or phone 0207 253 6289

This vacancy has a rolling deadline but will be filled as soon as we find the right candidate so early applications are encouraged. The ideal start date is January 7th 2019.

Rocket Science operates an equal opportunities policy and will appoint solely on the basis of the applicant’s ability to do the job in question. We do not discriminate with reference to age, gender, sexual orientation, race, colour, religion, marital status or disability, nor will such factors play any part in decisions on appointment or selection

November 2018